AI Entrepreneur Programme · Version 1.0 · Issued 13 September 2026
Privacy notice
This notice explains what personal data we collect about applicants and participants, why we collect it, who sees it, how long we keep it and what you can ask us to do. It is the notice referred to in Clause 6.6 of the Programme Agreement, and you receive it when you apply, before you give us anything.
1. Who we are
Zrooth Private Limited, CIN U62011MR2026PTC481682, Office No. 609, Plan S Business Park, D-108/1, 6th Floor, Opp. DY Patil Stadium, MIDC Industrial, Nerul, Navi Mumbai, Maharashtra 400 706. Questions about this notice go to legal@zrooth.com, or to the address above.
2. What we collect and why
| What we collect | Why | How long we keep it |
|---|---|---|
| Name, address, date of birth, contact details | To identify you, confirm you are eighteen or over, and communicate with you | Eight years from the end of the Programme |
| Education and background details | To assess eligibility | Eight years |
| Qualifying test answers and selection decision | To decide admission and to show the decision was made consistently | Eight years if you are admitted; two years if you are not selected |
| Payment record and invoice | To process the fee and meet tax and accounting obligations | As required by tax law, currently eight years |
| Signed agreement, acknowledgements, Handbook receipt | To record the terms you agreed to | Eight years |
| Attendance and system access logs | To run the Programme, secure our systems, and evidence what we provided | Three years |
| Mentor availability logs, checkpoint notes, questions and responses | To show what was delivered to you | Three years |
| Module submissions, feedback, assessment | To run the Programme and issue your Certificate | Eight years |
| Photographs or recordings, where taken | Only with your separate written consent, for the purposes stated at the time | Until you withdraw consent |
| Any complaint and its handling | To resolve it and to meet legal obligations | Eight years |
3. What we do not collect
- •We do not ask for your caste, religion, community or political views.
- •We do not ask for health information unless you tell us something we need in order to accommodate you, and then only what is necessary.
- •We do not ask for your parents’ details. We deal with you directly.
- •We do not collect financial information beyond what is needed to process your payment, and we never store card numbers ourselves.
4. Who sees your data
- •Your Supervisor or Mentor, and the Programme Manager.
- •Our payment gateway, which processes your payment. We do not see or store your card details.
- •Our accountants and auditors, for tax and audit purposes.
- •Our IT and cloud providers, who host the systems your records sit in.
- •Legal advisers, where we need advice, and any authority where we are required by law to disclose.
We do not sell your data, we do not share it for anyone else’s marketing, and we do not give it to other participants or to third parties who ask about you without your consent.
5. Where your data is held
On systems operated by us and by our cloud providers. Some providers store data outside India. Where that happens we rely on the provider’s contractual protections and apply the same standards we would apply here.
6. How we protect it
- •Access on a need-to-know basis, with individual credentials and multi-factor authentication.
- •Participant records held separately from client systems.
- •Access logged and reviewed.
- •Credentials revoked on the day a participant’s Programme ends.
7. What you can ask us to do
- •Ask what we hold about you and get a copy.
- •Ask us to correct anything inaccurate or incomplete.
- •Ask us to delete data we no longer need, subject to records we are required to keep.
- •Withdraw consent for anything you consented to separately, such as photographs. Withdrawing consent does not affect what we did before you withdrew it.
- •Nominate someone to exercise these rights if you are unable to.
Complain to us at legal@zrooth.com, and to the appropriate authority if you are not satisfied. Write to us at the address above. We respond within thirty days.
8. If you are not selected
We keep your application and qualifying test result for two years so that we can show admission decisions were made consistently, and so you can reapply without starting again. After that we delete it. You can ask us to delete it sooner.
9. Changes to this notice
If we change it we will publish the new version and tell current participants. The version and date are at the top of this page.
Legal framework
We process personal data in accordance with applicable Indian data-protection and privacy law, including the Digital Personal Data Protection Act, 2023 and the rules made under it, to the extent applicable and as and when their respective provisions come into force. Where those provisions are not yet in force, we apply the standards set out in this notice as a matter of policy.